Chapter 11: Emotions and Work
Learning Objectives
- Describe affect, emotion, stress, emotional intelligence and their functions
- Recognize the impact of acute and chronic stress on the body.
- Summarize individual and organizational techniques for coping with stress at work.
- Understand the role of mentoring in emotional intelligence in the workplace.
The Physiology of Emotion
Whether it is the thrill of a roller-coaster ride that elicits an unexpected scream, the flush of embarrassment that follows a public mistake, or the feeling of anger rising when your coworker blames you for their mistake, emotions move our actions. Emotions normally serve an adaptive role: We care for infants because of the love we feel for them, we avoid making a left turn onto a crowded highway because we fear that a speeding truck may hit us, and we are particularly nice to Mandy because we need her to email the end of month reports. But emotions may also be destructive, such as when a frustrating experience leads us to lash out at others who do not deserve it.
Our emotions are determined in part by responses of the sympathetic nervous system (SNS)—the division of the autonomic nervous system that is involved in preparing the body to respond to threats by activating the organs and the glands in the endocrine system. The SNS works in opposition to the parasympathetic nervous system (PNS), the division of the autonomic nervous system that is involved in resting, digesting, relaxing, and recovering. When it is activated, the SNS provides us with energy to respond to our environment. The liver puts extra sugar into the bloodstream, the heart pumps more blood, our pupils dilate to help us see better, respiration increases, and we begin to perspire to cool the body. The sympathetic nervous system also acts to release stress hormones including epinephrine and norepinephrine. At the same time, the action of the PNS is decreased.
We experience the activation of the SNS as arousal—changes in bodily sensations, including increased blood pressure, heart rate, perspiration, and respiration. Arousal is the feeling that accompanies strong emotions. I’m sure you can remember a time when you were in love, angry, afraid, or very sad and experienced the arousal that accompanied the emotion. Perhaps you remember feeling flushed, feeling your heart pounding, feeling sick to your stomach, or having trouble breathing.
Figure 11.1 Image: University of Minnesota, Principles of Social Psychology, CC BY-NC-SA 4.0.
The arousal that we experience as part of our emotional experience is caused by the activation of the sympathetic nervous system. The experience of emotion is also controlled in part by one of the evolutionarily oldest parts of our brain—the part known as the limbic system—which includes several brain structures that help us experience emotion. Particularly important is the amygdala, the region in the limbic system that is primarily responsible for regulating our perceptions of, and reactions to, aggression and fear. The amygdala has connections to other bodily systems related to emotions, including the facial muscles, which perceive and express emotions, and it also regulates the release of neurotransmitters related to stress and aggression (Best, 2009). When we experience events that are dangerous, the amygdala stimulates the brain to remember the details of the situation so that we learn to avoid it in the future (Sigurdsson et al., 2007; Whalen et al., 2001).
Figure 11.2 Image: University of Minnesota, Principles of Social Psychology, CC BY-NC-SA 4.0.
The most fundamental emotions, known as the basic emotions, are those of anger, disgust, fear, happiness, sadness, and surprise. The basic emotions have a long history in human evolution, and they have developed in large part to help us make rapid judgments about stimuli and to quickly guide appropriate behavior (LeDoux, 2000). The basic emotions are determined in large part by one of the oldest parts of our brain, the limbic system, including the amygdala, the hypothalamus, and the thalamus. Because they are primarily evolutionarily determined, the basic emotions are experienced and displayed in much the same way across cultures (Ekman, 1992; Elfenbein & Ambady, 2002; Fridlund et al., 1987).
Cognitive Components of Emotions
Not all of our emotions come from the old parts of our brain; we also interpret our experiences to create a more complex array of emotional experiences. For instance, the amygdala may sense fear when it senses that the body is falling, but that fear may be interpreted completely differently, perhaps even as excitement, when we are falling on a roller-coaster ride than when we are falling from the sky in an airplane that has lost power. The cognitive interpretations that accompany emotions— known as cognitive appraisal — allow us to experience a much larger and more complex set of secondary emotions (see Figure 7.2).
Although they are in large part cognitive, our experiences of the secondary emotions are determined in part by arousal, as seen on the vertical axis of Figure 11.3, and in part by their valence — that is, whether they are pleasant or unpleasant feelings — as seen on the horizontal axis of Figure 11.3.
Figure 11.3 Image: Psychology – 1st Canadian Ed., Sally Walters, CC BY-NC-SA 4.0. Color altered from original.
When you succeed in reaching an important goal, you might spend some time enjoying your secondary emotions, perhaps the experience of joy, satisfaction, and contentment, but when your close friend wins a prize that you thought you had deserved, you might also experience a variety of secondary emotions — in this case, the negative ones like feeling angry, sad, resentful, or ashamed. You might mull over the event for weeks or even months, experiencing these negative emotions each time you think about it (Martin & Tesser, 2006).
The distinction between the primary and the secondary emotions is paralleled by two brain pathways: a fast pathway and a slow pathway (Damasio, 2000; LeDoux, 2000; Ochsner et al., 2002). The thalamus acts as the major gatekeeper in this process (see Figure 11.4). Our response to the basic emotion of fear, for instance, is primarily determined by the fast pathway through the limbic system. When a car pulls out in front of us on the highway, the thalamus activates and sends an immediate message to the amygdala. We quickly move our foot to the brake pedal. Secondary emotions are more determined by the slow pathway through the frontal lobes in the cortex. When we stew in jealousy over the loss of a partner to a rival or recollect our win in the big tennis match, the process is more complex.
Information moves from the thalamus to the frontal lobes for cognitive analysis and integration, and then from there to the amygdala. We experience the arousal of emotion, but it is accompanied by a more complex cognitive appraisal, producing more refined emotions and behavioral responses.
Figure 11.4. Image: Psychology – 1st Canadian Ed., Sally Walters, CC BY-NC-SA 4.0.
Although emotions might seem to you to be more frivolous or less important in comparison to our more rational cognitive processes, both emotions and cognitions can help us make effective decisions. In some cases, we take action after rationally processing the costs and benefits of different choices, but in other cases, we rely on our emotions. Emotions become particularly important in guiding decisions when the alternatives between many complex and conflicting alternatives present us with a high degree of uncertainty and ambiguity, making a complete cognitive analysis difficult. In these cases, we often rely on our emotions to make decisions, and these decisions may in many cases be more accurate than those produced by cognitive processing (Damasio, 1994; Dijksterhuis et al., 2006; Nordgren & Dijksterhuis, 2009; Wilson & Schooler, 1991). For an interesting look at how the brain acts when experiencing strong emotions, explore Dr. Dan Siegel’s Hand Model of the Brain.
The Brain During Conflict
Have you ever had the experience, where after you’ve been in a conflict, you can’t remember what you said OR you can’t figure out why you said what you said? You are not alone. This occurs when we are experiencing a defensive response. When we experience conflict, we all have some kind of physical tells that we are experiencing stress or being triggered. This could be rosy cheeks, sweaty palms or pits, queasy stomachs, or clenched teeth. If you aren’t sure what your physical tells are, pay close attention the next time you feel frustrated, stressed out, or find yourself in the middle of a conflict. These are the physical symptoms of conflict. But what is going on in our brains?
When you first experience conflict, your limbic system (this system includes our amygdala which plays an important part in regulating emotions and behaviors and is typically talked about as the place where our “Fight, Flight, or Freeze” responses live) scans the environment for threats or rewards. Depending on the intensity of conflict you are having, you could experience an Amygdala Hijacking where you can no longer access the prefrontal cortex, this is the part of the brain that regulates empathy, decision making, problem solving, and much more. You can often see people experience an amygdala hijacking, some people lash out (fight), some people run away (flight), and some people sink into themselves (freeze).
Next, the thalamus, your brains perception center starts to work on interpreting the stimuli created by the conflict. This is where our regularly wrong assumptions come from. From this, our brain creates a story or a narrative of the entire conflict from beginning, middle, to end (even if we don’t have all the information necessary for the complete story).
Essentially, our brains are wired to react to conflict not to respond productively. It’s important to understand that we are all allowed to be emotional beings. Being emotional is an inherent part of being a human. For this reason, it’s important to avoid phrases like “don’t feel that way” or “they have no right to feel that way.” Again, our emotions are our emotions, and, when we negate someone else’s emotions, we are negating that person as an individual and taking away their right to emotional responses. At the same time, though, no one else can make you “feel” a specific way. Our emotions are our emotions. They are how we interpret and cope with life. A person may set up a context where you experience an emotion, but you are the one who is still experiencing that emotion and allowing yourself to experience that emotion. If you don’t like “feeling” a specific way, then change it. We all have the ability to alter our emotions. Altering our emotional states (in a proactive way) is how we get through life. Maybe you just broke up with someone, and listening to music helps you work through the grief you are experiencing to get to a better place. For others, they need to openly communicate about how they are feeling in an effort to process and work through emotions. The worst thing a person can do is attempt to deny that the emotion exists.
Think of this like a balloon. With each breath of air you blow into the balloon, you are bottling up more and more emotions. Eventually, that balloon will get to a point where it cannot handle any more air in it before it explodes. Humans can be the same way with emotions when we bottle them up inside. The final breath of air in our emotional balloon doesn’t have to be big or intense. However, it can still cause tremendous emotional outpouring that is often very damaging to the person and their interpersonal relationships with others.
Emotional Intelligence
Emotional intelligence (EQ) as an individual’s appraisal and expression of their emotions and the emotions of others in a manner that enhances thought, living, and communicative interactions. EQ is built by four distinct emotional processes: perceiving, understanding, managing, and using emotions (Salovey & Mayer, 2000). All four components of emotional intelligence are important for our ability to manage conflict situations at work.
Figure 11.5 Image: University of Minnesota and NSCC, NSCC Organizational Behavior. CC BY-NC-SA 4.0. Color altered from original.
Self-Awareness
Self-awareness refers to a person’s ability to understand their feelings from moment to moment. It might seem as if this is something we know, but we often go about our day without thinking or being aware of our emotions that impact how we behave in work or personal situations. Understanding our emotions can help us reduce stress and make better decisions, especially when we are under pressure. In addition, knowing and recognizing our own strengths and weaknesses is part of self-awareness. Assume that Patt is upset about a new process being implemented in the organization. Lack of self-awareness may result in her feeling angry and anxious, without really knowing why. High self-awareness EQ might cause Patt to recognize that her anger and anxiety stem from the last time the organization changed processes and fifteen people got laid off. Part of self-awareness is the idea of positive psychological capital, which can include emotions such as hope; optimism, which results in higher confidence; and resilience, or the ability to bounce back quickly from challenges (Luthens, 2002). Psychological capital can be gained through self-awareness and self-management, which is our next area of emotional intelligence.
Sadly, many people are completely unaware of their own emotions. Emotional awareness, or an individual’s ability to clearly express, in words, what they are feeling and why, is an extremely important factor in effective interpersonal communication and conflict management. There are many people who can accurately differentiate emotional states but lack the actual vocabulary for a wide range of different emotions. For some people, their emotional vocabulary may consist of good, bad, angry, and fine. Learning how to communicate one’s emotions is very important for effective interpersonal relationships (Rosenberg, 2003). First, it’s important to distinguish between our emotional states and how we interpret an emotional state. For example, you can feel sad or depressed, but you really cannot feel alienated. Your sadness and depression may lead you to perceive yourself as alienated, but alienation is a perception of one’s self and not an actual emotional state. There are several evaluative terms that people ascribe themselves (usually in the process of blaming others for their feelings) that they label emotions, but which are in actuality evaluations and not emotions. Table 11.1 below presents a list of common evaluative words that people confuse for emotional states.
Table 11.1 Common Evaluative Words Used Confused for Emotional States
Abandoned | Attacked | Bullied |
Cornered | Humiliated | Let down |
Mistreated | Patronized | Putdown |
Scorned | Tortured | Unsupported |
Abused | Belittled | Cheated |
Devalued | Injured | Maligned |
Misunderstood | Pressured | Rejected |
Taken for granted | Unappreciated | Unwanted |
Affronted | Betrayed | Coerced |
Diminished | Interrupted | Manipulated |
Neglected | Provoked | Ridiculed |
Threatened | Unheard | Used |
Alienated | Boxed-in | Co-opted |
Distrusted | Intimidated | Mocked |
Overworked | Put away | Ruined |
Thwarted | Unseen | Wounded |
Instead, people need to avoid these evaluative words and learn how to communicate effectively using a wide range of emotions. Tables 11.2 and 11.3 provide a list of both positive and negative feelings that people can express. Go through the list considering the power of each emotion. Do you associate light, medium, or strong emotions with the words provided on these lists? Why? There is no right or wrong way to answer this question. Still, it is important to understand that people can differ in their interpretations of the strength of different emotionally laden words. If you don’t know what a word means, you should look it up and add another word to your list of feelings that you can express to others.
11.2 Positive Feelings People Can Express
Absorbed | Intense | Aroused | Mellow | Concerned |
Eager | Satisfied | Euphoric | Thrilled | Glad |
Happy | Amazed | Joyous | Carefree | Peaceful |
Rapturous | Encouraged | Stimulated | Fascinated | Vibrant |
Adventurous | Interested | Astonished | Merry | Confident |
Ebullient | Secure | Excited | Tickled Pink | Gleeful |
Helpful | Amused | Jubilant | Cheerful | Perky |
Refreshed | Energetic | Sunny | Free | Warm |
Affectionate | Intrigued | Blissful | Mirthful | Content |
Ecstatic | Sensitive | Exhilarated | Touched | Glorious |
Hopeful | Animated | Keyed-up | Comfortable | Pleasant |
Relaxed | Engrossed | Surprised | Friendly | Wonderful |
Aglow | Invigorated | Breathless | Moved | Cool |
Effervescent | Serene | Expansive | Tranquil | Glowing |
Inquisitive | Appreciative | Lively | Complacent | Pleased |
Relieved | Enlivened | Tender | Fulfilled | Zippy |
Alert | Involved | Buoyant | Optimistic | Curious |
Elated | Spellbound | Expectant | Trusting | Good-humored |
Inspired | Ardent | Loving | Composed | Proud |
Sanguine | Enthusiastic | Thankful | Genial | Dazzled |
Alive | Jovial | Calm | Overwhelmed | Grateful |
Enchanted | Splendid | Exultant | Upbeat | Quiet |
Radiant | Gratified | Delighted |
11.3 Negative Feelings People Can Express
Afraid | Sorry | Mean | Gloomy | Despairing |
Disgusted | Anxious | Tepid | Numb | Hopeless |
Impatient | Downhearted | Bitter | Unglued | Rancorous |
Sensitive | Keyed-up | Fearful | Confused | Weepy |
Aggravated | Spiritless | Melancholy | Grim | Despondent |
Disheartened | Apathetic | Terrified | Overwhelmed | Horrified |
Indifferent | Dull | Blah | Unhappy | Reluctant |
Shaky | Lazy | Fidgety | Cool | Wistful |
Agitated | Spiteful | Miserable | Grouchy | Detached |
Dismayed | Appalled | Ticked off | Panicky | Horrible |
Intense | Edgy | Blue | Unnerved | Repelled |
Shameful | Leery | Forlorn | Crabby | Withdrawn |
Alarmed | Startled | Mopey | Guilty | Disaffected |
Displeased | Apprehensive | Tired | Passive | Hostile |
Irate | Embarrassed | Bored | Unsteady | Resentful |
Shocked | Lethargic | Frightened | Cranky | Woeful |
Angry | Sullen | Morose | Harried | Disenchanted |
Disquieted | Aroused | Troubled | Perplexed | Hot |
Irked | Embittered | Brokenhearted | Upset | Restless |
Skeptical | Listless | Frustrated | Cross | Worried |
Anguished | Surprised | Mournful | Heavy | Disappointed |
Disturbed | Ashamed | Uncomfortable | Pessimistic | Humdrum |
Irritated | Exasperated | Chagrined | Uptight | Sad |
Sleepy | Lonely | Furious | Dejected | Wretched |
Annoyed | Suspicious | Nervous | Helpless | Discouraged |
Distressed | Beat | Unconcerned | Petulant | Hurt |
Jealous | Exhausted | Cold | Vexed | Scared |
Sorrowful | Mad | Galled | Depressed | Sensitive |
Antagonistic | Tearful | Nettled | Hesitant | Disgruntled |
Downcast | Bewildered | Uneasy | Puzzled | Ill-Tempered |
Jittery | Fatigued | Concerned | Weary | Seething |
Shaky |
Self-Awareness and Anger in Conflict
Anger can also be described as a tip of the iceberg feeling. Just as an iceberg hides most of its bulk below the waterline, anger is a feeling with hidden deeper emotions. If one examines situations (triggers) that cause anger, it is easy to understand that those situations are really causing feelings of hurt, anxiety, shame, frustration, etc. However, it is quicker and less painful to describe them all as anger. Triggers are personal situations that are almost guaranteed to lead to anger. The situations usually refer to behavior directed toward us that is perceived as disrespectful in some way. Lying, stealing, condescending, patronizing, avoiding, and shaming are often mentioned as actions that trigger an anger response. It can be helpful to recognize your own triggers, notice how they feel in your body and assign them a label.
Self-Management
Self-management refers to our ability to manage our emotions and is dependent on our self-awareness ability. How do we handle frustration, anger, and sadness? Are we able to control our behaviors and emotions? Self-management also is the ability to follow through with commitments and take initiative at work. Someone who lacks self-awareness may project stress on others. For example, say that project manager Mae is very stressed about an upcoming Monday deadline. Lack of self-management may cause Mae to lash out at people in the office because of the deadline. Higher EQ in this area might result in Mae being calm, cool, and collected—to motivate her team to focus and finish the project on time.
It is important to understand how bodies display anger. Ask participants to remember a time when they were angry and let them revisit that feeling. Then ask them how their bodies are telling them that they are angry. A rise in heartbeat and blood pressure, gritting one’s teeth or clenching one’s fists, becoming tense, sweating, grimacing, and feeling a knot in one’s stomach are often mentioned. Body signals are the second clue that you are going to have to do something with your own anger.
What Doesn’t Work: Distorting and Suppressing Negative Affect
Perhaps the most common approach to dealing with negative affect is to attempt to suppress, avoid, or deny it. You probably know people who seem to you to be stressed, depressed, or anxious but who cannot or will not see it in themselves. Perhaps you tried to talk to them about it, to get them to open up to you, but were rebuffed. They seem to act as if there is no problem at all, simply moving on with life without admitting or even trying to deal with the negative feelings. Or perhaps you have taken a similar approach yourself: Have you ever had an important test to study for or an important job interview coming up, and rather than planning and preparing for it, you simply tried put it out of your mind entirely?
Research has found that there are clear difficulties with an approach to negative events and feelings that involves simply trying to ignore them. For one, ignoring our problems does not make them go away. Not being able to get our work done because we are depressed, being too anxious to develop good relationships with others, or experiencing so much stress that we get sick will be detrimental to our life even if we cannot admit that it is occurring.
Suppressing our emotions is also not a very good option, at least in the long run, because it tends to fail (Gross & Levenson, 1997). If we know that we have a big exam coming up, we have to focus on the exam itself in order to suppress it. We can’t really suppress or deny our thoughts because we actually have to recall and face the event in order to make the attempt to not think about it. Furthermore, we may continually worry that our attempts to suppress will fail. Suppressing our emotions might work out for a short while, but when we run out of energy, the negative emotions may shoot back up into consciousness, causing us to re-experience the negative feelings that we had been trying to avoid.
Daniel Wegner and his colleagues (1987) directly tested whether people would be able to effectively suppress a simple thought. They asked participants in a study to not think about a white bear for 5 minutes but to ring a bell in case they did. (Try it yourself—can you do it?) The participants were unable to suppress the thought as instructed—the white bear kept popping into mind, even when they were instructed to avoid thinking about it. You might have had a similar experience when you were staying home to study—the fun time you were missing by staying home kept popping into your mind, disrupting your work.
Another poor approach to attempting to escape from our problems is to engage in behaviors designed to distract us from them. Sometimes this approach will be successful in the short term—we might try distracting ourselves from our troubles by going for a run, watching TV, or reading a book, and perhaps this might be useful. But sometimes people go to extremes to avoid self-awareness when it might be better that they face their troubles directly. If we experience discrepancies between our ideal selves and our important self-concepts, if we feel that we cannot ever live up to our or others’ expectations for us, or if we are just really depressed or anxious, we may attempt to escape ourselves entirely. Roy Baumeister (1991) has speculated that maladaptive behaviors such as drug abuse, sexual masochism, spiritual ecstasy, binge eating, etc. are all mechanisms by which people may attempt to escape the self.
A Better Approach: Self-Regulation
As we have seen, emotions are useful in warning us about potential danger and in helping us to make judgments quickly, so it is a good thing that we have them. However, we also need to learn how to control our emotions, to prevent our emotions from letting our behavior get out of control. Succeeding at school, at work, and at our relationships with others takes a lot of effort. When we are successful at self-regulation, we are able to move toward or meet the goals that we set for ourselves. When we fail at self-regulation, we are not able to meet those goals. People who are better able to regulate their behaviors and emotions are more successful in their personal and social encounters (Eisenberg & Fabes, 1992).
Letting Go of Negative Thoughts
Bach and Wyden (1968) discuss gunnysacking (or backpacking) as the imaginary bag we all carry, into which we place unresolved conflicts or grievances over time. If your organization has gone through a merger, and your business has transformed, there may have been conflicts that occurred during the transition. Holding onto the way things used to or to negative emotions related to past conflict can be like a stone in your gunnysack, and influence how you interpret your current situations.
People you work with might not know your history and cannot see your backpack or its contents, but they will see your emotion. For example, if your previous manager handled issues in one way, and your new manager handles them in a different way, this may cause you some degree of stress and frustration. Your new manager cannot see how the relationship existed in the past but will still observe the tension. Bottling up your frustrations only hurts you and can cause your current relationships to suffer. By addressing, or unpacking, the stones you carry, you can better assess the current situation with the current patterns and variables.
Not only does research show that attempting to suppress our negative thoughts does not work, there is even evidence that the opposite is true—that when we are faced with troubles, it is healthy to let the negative thoughts and feelings out by expressing them, either to ourselves or to others. James Pennebaker and his colleagues (Pennebaker et al., 1990; Watson & Pennebaker, 1989) found that simply talking about or writing about our emotions or our reactions to negative events provides substantial health benefits.
Pennebaker and Beall (1986) randomly assigned students to write about either the most traumatic and stressful event of their lives or to write about a trivial topic. Although the students who wrote about the traumas had higher blood pressure and more negative moods immediately after they wrote their essays, they were also less likely to visit the student health center for illnesses during the following 6 months in comparison to those who wrote about more minor issues. Daily writing about one’s emotional states increases immune system functioning (Petrie et al., 2004), and Uysal and Lu (2011) found that self-expression was associated with experiencing less physical pain. Expressing our problems allows us to gain information from others and may also bring support from them. And writing or thinking about one’s experiences also seems to help people make sense of the events and may give them a feeling of control over their lives (Pennebaker & Stone, 2004).
Self-Management in Conflict
It is helpful to repeatedly make the point that one MUST do something with one’s own anger before effectively interacting with other people. It is a truism that, “When anger is high, cognition is low.” Therefore, to be an effective problem solver, it is imperative to deal with one’s own anger before interacting with others. People can often laugh at themselves when they are able to recount instances where they DID deal with other people through the filter of their own anger, and how ineffective the results were. It is irrelevant whether your anger is justified or righteous–it works against your own best interests because it makes you unable to negotiate effectively.
When you notice those first two clues, there are self-calming mechanisms and ways to get rid of the body’s surging adrenaline so that it is again possible to think clearly and problem solve effectively. Counting to ten, taking deep breaths, taking a walk, venting, meditating, and hitting a pillow are some of the strategies that students often report using to calm themselves. These all have a physical reason for being successful–they release chemicals into the brain and body that help rid it of some of the extra adrenaline that makes a person want to either fight or flee. Consider the options in the animal kingdom. When an animal is threatened, its system releases adrenaline. The adrenaline gives the animal the extra energy needed to either flee (if the opponent is bigger or more ferocious) or remain and fight (if the opponent is smaller and/or weaker). These are the only choices that the animal has, and it comes from their instincts in assessing their chances of survival in both scenarios. As human beings, we have a third choice–talking or negotiating. However, to effectively use this third alternative, the adrenaline must be dispersed so that we can think clearly, which is necessary for negotiation.
Self-regulation is particularly difficult when we are tired, depressed, or anxious, and it is under these conditions that we more easily lose our self-control and fail to live up to our goals (Muraven & Baumeister, 2000). If you are tired and worried about an upcoming exam, you may find yourself getting angry and taking it out on your roommate, even though she really hasn’t done anything to deserve it and you don’t really want to be angry at her. It is no secret that we are more likely to fail at our diets when we are under a lot of stress or at night when we are tired.
Can we improve our emotion regulation? It turns out that training —just like physical training—can help. Students who practiced doing difficult tasks, such as exercising, avoiding swearing, or maintaining good posture, were later found to perform better in laboratory tests of self-regulation (Baumeister et al., 2006; Baumeister et al., 2007; Oaten & Cheng, 2006), such as maintaining a diet or completing a puzzle. And we are also stronger when we are in good moods—people who had watched a funny video clip were better at subsequent self-regulation tasks (Tice et al., 2007).
Stress and Stressors
Emotions matter because they influence our behavior. And there is no emotional experience that has a affect more powerful influence on us than stress. Social psychologists define stress as the physical and psychological reactions that occur whenever we believe that the demands of a situation threaten our ability to respond to the threat (Lazarus, 2000; Lazarus & Folkman, 1984).
Stress is a function of the objective environment but also of individuals’ subjective interpretation of events and their consequences. Both body and mind are involved the process. It is important for both firms and individuals to take preventive measures before the cumulative effects of stress manifest themselves in ways that cost both the individual and the company. Stress can have a positive effect, making us more alert or more prepared to take on an important challenge. Stress can also have a negative effect, causing a range of physical and mental ailments.
Eustress is a term that signifies beneficial stress, either psychological or physical. The term was coined by using the Greek prefix “eu”, meaning “good”, and stress, literally meaning “good stress”. Eustress was originally explored in a stress model by Richard Lazarus. It is the positive cognitive response to stress that is healthy or gives one a feeling of fulfilment or other positive feelings (Nelson et al., 2004; Lazarus, 1966). Later in this chapter, you’ll see that some stress can increase happiness and productivity at work, however, stress is most often associated with negative outcomes.
Stressors
Situations causing stress are known as stressors. There are four types of stressors:
- Acute stressors are time-specific events of high intensity and short duration that occur infrequently, such as a performance review, a car accident, or unexpected encounter.
- Episodic (or daily) stressors may be similar to acute stressors but occur more frequently, have a longer duration, and may be of lower intensity. Making repeated requests of a worker to work overtime is an example of an episodic stressor.
- Chronic stressors are stressors that persist over a sustained period of time, and include job insecurity, work overload, or lack of control.
- Catastrophic stressors are a subset of acute stressors but differ in their intensity, threatening life, safety, or property. Robbery and physical assault are examples of catastrophic stressors.
To do your own stressor check, use the link below. Place a check mark next to each event you experienced within the past year. Then add the scores associated with the various events to derive your total life stress score.
- How Stable Is Your Life?
- What is your Emotional Intelligence?
- How stressful is your job?
Responses to Stress
Not all people experience and respond to stress in the same way, and these differences can be important. Recent research has shown that the strongest predictor of a physiological stress response from daily hassles is the amount of negative emotion that they evoke. People who experience strong negative emotions because of everyday hassles and who respond to stress with hostility experience more negative health outcomes than do those who react in a less negative way (McIntyre et al., 2008; Suls & Bunde, 2005). Williams and his colleagues (2001) found that people who scored high on measures of anger were three times more likely to suffer from heart attacks in comparison with those who scored lower on anger.
On average, men are more likely than are women to respond to stress by activating the fight-or-flight response, which is an emotional and behavioral reaction to stress that increases the readiness for action. The arousal that men experience when they are stressed leads them to either go on the attack, in an aggressive or revenging way, or else retreat as quickly as they can to safety from the stressor. The fight-or-flight response allows men to control the source of the stress if they think they can do so, or if that is not possible, it allows them to save face by leaving the situation.
Women, on the other hand, are less likely to take a fight-or-flight response to stress. Rather, they are more likely to take a tend-and-befriend response (Taylor et al., 2000). The tend-and-befriend response is a behavioral reaction to stress that involves activities designed to create social networks that provide protection from threats. This approach is also self-protective because it allows the individual to talk to others about her concerns as well as to exchange resources, such as childcare. The tend-and-befriend response is triggered in women by the release of the hormone oxytocin, which promotes affiliation. Overall, the tend-and-befriend response does less physical damage than the flight-or-flight response because it does not produce the elevated levels of arousal related to the HPA, including the negative results that accompany increased levels of cortisol. This may help explain why women, on average, have less heart disease and live longer than men.
We all experience stress, however, we can take action to assess and relieve some stress in our life. First, we do some self-analysis to determine the stressors in our life. This emotional intelligence skill (self-awareness) allows us to see what we need to improve upon. Then, we can apply self-management tools to help us manage the stress in our lives. The benefit of this identification and management is that it allows us to relate better to others both in our work life and personal life.
Once we do some self-analysis, we can use a method called the four As. The four As gives us four choices for dealing with a stressor: Avoid, Alter, Adapt, or Accept. These can help us eliminate some points of stress and manage others.
Dealing with Stressors. Image: Saylor Academy, Human Relations, CC BY-NC-SA 3.0. Color altered from the original.
Stress at Work
Our definition of stress points to a poor fit between individuals and their environments. Either excessive demands are being made, or reasonable demands are being made that individuals are ill-equipped to handle. Under stress, individuals are unable to respond to environmental stimuli without undue psychological and/or physiological damage, such as chronic fatigue, tension, or high blood pressure. This damage resulting from experienced stress is usually referred to as strain.
Before we examine the concept of work-related stress in detail, several important points need to be made. First, stress is pervasive in the work environment (McGrath, 1976). Most of us experience stress at some time. For instance, a job may require too much or too little from us. In fact, almost any aspect of the work environment can produce stress. Stress can result from excessive noise, light, or heat; too much or too little responsibility; too much or too little work to accomplish; or too much or too little supervision.
Second, it is important to note that all people do not react in the same way to stressful situations, even in the same occupation. One individual (a high-need achiever) may thrive on a certain amount of job-related tension; this tension may serve to activate the achievement motive. A second individual may respond to this tension by worrying about their inability to cope with the situation. Thus, it is important that we recognize the central role of individual differences in the determination of experienced stress.
Often the key reason for the different reactions is a function of the different interpretations of a given event that different people make, especially concerning possible or probable consequences associated with the event. For example, the same report is required of student A and student B on the same day. Student A interprets the report in a very stressful way and imagines all the negative consequences of submitting a poor report. Student B interprets the report differently and sees it as an opportunity to demonstrate the things she has learned and imagines the positive consequences of turning in a high-quality report. Although both students face essentially the same event, they interpret and react to it differently.
Third, all stress is not necessarily bad. Although highly stressful situations invariably have dysfunctional consequences, moderate levels of stress often serve useful purposes. A moderate amount of job-related tension not only keeps us alert to environmental stimuli (possible dangers and opportunities), but in addition often provides a useful motivational function. Some experts argue that the best and most satisfying work that employees do is work performed under moderate stress. Some stress may be necessary for psychological growth, creative activities, and the acquisition of new skills. Learning to drive a car or play a piano or run a particular machine typically creates tension that is instrumental in skill development. It is only when the level of stress increases or when stress is prolonged that physical or psychological problems emerge.
Types of Stress at Work: Frustration and Anxiety
Two common types of stress in the workplace are frustration and anxiety. Frustration refers to a psychological reaction to an obstruction or impediment to goal-oriented behavior. Frustration occurs when an individual wishes to pursue a certain course of action but is prevented from doing so. This obstruction may be externally or internally caused. Examples of people experiencing obstacles that lead to frustration include a salesperson who continually fails to make a sale, a machine operator who cannot keep pace with the machine, or even a person dealing with a team member who is not contributing to the group.
Whereas frustration is a reaction to an obstruction in instrumental activities or behavior, anxiety is a feeling of inability to deal with anticipated harm. Anxiety occurs when people do not have helpful biological responses to stimuli or plans for coping with anticipated problems. It is characterized by a sense of dread, a foreboding, and a persistent apprehension of the future for reasons that are sometimes unknown to the individual.
What causes anxiety in work organizations? Hamner and Organ (1979) suggest several factors: “Differences in power in organizations which leave people with a feeling of vulnerability to administrative decisions adversely affecting them; frequent changes in organizations, which make existing behavior plans obsolete; competition, which creates the inevitability that some persons lose ‘face,’ esteem, and status; and job ambiguity (especially when it is coupled with pressure). To these may be added some related factors, such as lack of job feedback, volatility in the organization’s economic environment, job insecurity, and high visibility of one’s performance (successes as well as failures). Obviously, personal, nonorganizational factors come into play as well, such as physical illness, problems at home, unrealistically high personal goals, and estrangement from one’s colleagues or one’s peer group” (p. 202).
Although many factors in the work environment have been found to influence the extent to which people experience stress on the job, four factors have been shown to be particularly strong. These are occupational differences, role ambiguity, role conflict, and role overload and underutilization.
Occupational Differences
Tension and job stress are prevalent in our contemporary society and can be found in a wide variety of jobs. Consider, for example, the story of a bus driver: “You have your tension. Sometimes you come close to having an accident, that upsets you. You just escape maybe by a hair or so. Sometimes maybe you get a disgruntled passenger on there who starts a big argument. Traffic. You have someone who cuts you off or stops in front of the bus. There’s a lot of tension behind that. . . Most of the time you have to drive for the other drivers, to avoid hitting them. So, you take the tension home with you. Most of the drivers, they’ll suffer from hemorrhoids, kidney trouble, and such as that. I had a case of ulcers behind it” (Terkel, 1972, p. 275).
Or the plight of a bank teller: “Some days, when you’re aggravated about something, you carry it after you leave the job. Certain people are bad days. (Laughs.) The type of person who will walk in and say, ‘My car’s double-parked outside. Would you hurry up, lady?’ . . . you want to say, ‘Hey, why did you double-park your car? So now you’re going to blame me if you get a ticket, ’cause you were dumb enough to leave it there?’ But you can’t. That’s the one hassle. You can’t say anything back. The customer’s always right” (Terkel, 1972, p. 348).
Stress is experienced by workers in many jobs: administrative assistants, assembly-line workers, servers and managers. In fact, it is difficult to find jobs that are without some degree of stress. We seldom talk about jobs without stress; instead, we talk about the degree or magnitude of the stress. In general, available evidence suggests that high-stress occupations (such as firefighter, astronaut, surgeon, police officers, and air traffic controllers) are those in which incumbents have little control over their jobs, work under relentless time pressures or threatening physical conditions, or have major responsibilities for either human or financial resources (Cooper & Payne, 1978; Hall & Savery, 1986).
In addition, some of the most frequently cited causes of workplace stress are unspecified job requirements, work/life balance, job insecurity and lack of participation in decision making (APA, 2011; Zauder & Fox, 1987). Thus, a person’s occupation or profession represents a major cause of stress-related problems at work. In addition to occupation, however, and indeed closely related to it, is the problem of one’s role expectations in the organization. Three interrelated role processes will be examined as they relate to experienced stress: role ambiguity, role conflict, and role overload or underutilization.
Role Ambiguity
When individuals have inadequate information concerning their roles, they experience role ambiguity. Uncertainty over job definition takes many forms, including not knowing expectations for performance, not knowing how to meet those expectations, and not knowing the consequences of job behavior. Role ambiguity is particularly strong among managerial jobs, where role definitions and task specification lack clarity. For example, the manager of accounts payable may not be sure of the quantity and quality standards for their department. The uncertainty of the absolute level of these two performance standards or their relative importance to each other makes predicting outcomes such as performance evaluation, salary increases, or promotion opportunities equally difficult. All of this contributes to increased stress for the manager. Role ambiguity can also occur among nonmanagerial employees—for example, those whose supervisors fail to make sufficient time to clarify role expectations, thus leaving them unsure of how best to contribute to departmental and organizational goals.
Role ambiguity has been found to lead to several negative stress-related outcomes: (1) produces psychological strain and dissatisfaction; (2) leads to underutilization of human resources; and (3) leads to feelings of futility on how to cope with the organizational environment” (French and Caplan, 1972, p. 36). In other words, role ambiguity has far-reaching consequences beyond experienced stress, including employee turnover and absenteeism, poor coordination and utilization of human resources, and increased operating costs because of inefficiency. It should be noted, however, that not everyone responds in the same way to role ambiguity. Studies have shown that some people have a higher tolerance for ambiguity and are less affected by role ambiguity (in terms of stress, reduced performance, or propensity to leave) than those with a low tolerance for ambiguity (French & Caplan, 1972). Thus, again we can see the role of individual differences in moderating the effects of environmental stimuli on individual behavior and performance.
Role Conflict
The second role-related factor in stress is role conflict. This may be defined as the simultaneous occurrence of two (or more) sets of pressures or expectations; compliance with one would make it difficult to comply with the other. For instance, a factory worker may find himself in a situation where the supervisor is demanding greater output, yet the work group is demanding a restriction of output. Similarly, a secretary who reports to several supervisors may face a conflict over whose work to do first. Moments of role conflict led to intensified internal conflicts, increased tension associated with various aspects of the job, reduced satisfaction with the job and its various components, and decreased confidence in superiors and in the organization as a whole. The strain experienced by those in conflict situations led to various coping responses, social and psychological withdrawal (reduction in communication and attributed influence) (Kahn et al., 1964).
Finally, the presence of conflict in one’s role tends to undermine a person’s reactions with the individuals who dictate the role and to produce weaker bonds of trust, respect, and attraction. It is quite clear that role conflicts are costly for the person in emotional and interpersonal terms. They may be costly to the organization, which depends on effective coordination and collaboration within and among its parts (Kahn et al.).
Role Overload and Underutilization
Finally, in addition to role ambiguity and conflict, role overload is a condition in which individuals feel they are being asked to do more than time or ability permits. Individuals often experience role overload as a conflict between quantity and quality of performance. Quantitative overload consists of having more work than can be done in a given time period, such as a clerk expected to process 1,000 applications per day when only 850 are possible. Overload can be visualized as a continuum ranging from too little to do, to too much to do. Qualitative role overload, on the other hand, consists of being taxed beyond one’s skills, abilities, and knowledge. It can be seen as a continuum ranging from too-easy work to too-difficult work. For example, a manager who is expected to increase sales but has little idea of why sales are down or what to do to get sales up can experience qualitative role overload.
There is evidence that both quantitative and qualitative role overload are prevalent in our society. What induces this overload? As a result of a series of studies, French and Caplan concluded that a major factor influencing overload is the high achievement needs of many managers. Need for achievement correlated very highly both with the number of hours worked per week and with a questionnaire measure of role overload. In other words, much role overload is apparently self-induced.
Similarly, the concept of role underutilization should also be acknowledged as a source of experienced stress. Role underutilization occurs when employees are allowed to use only a few of their skills and abilities, even though they are required to make heavy use of them. The most prevalent characteristic of role underutilization is monotony, where the worker performs the same routine task (or set of tasks) over and over. Other situations that make for underutilization include total dependence on machines for determining work pace and sustained positional or postural constraint. Several studies have found that underutilization often leads to low self-esteem, low life satisfaction, and increased frequency of nervous complaints and symptoms (Gardell, 1976).
Both role overload and role underutilization have been shown to influence psychological and physiological reactions to the job. The inverted U-shaped relationship between the extent of role utilization and stress is shown in Figure 11.12. As shown, the least stress is experienced at that point where an employee’s abilities and skills are in balance with the requirements of the job. This is where performance should be highest. Employees should be highly motivated and should have high energy levels, sharp perception, and calmness. (Recall that many of the current efforts to redesign jobs and improve the quality of work are aimed at minimizing overload or underutilization in the workplace and achieving a more suitable balance between abilities possessed and skills used on the job.) When employees experience underutilization, boredom, decreased motivation, apathy, and absenteeism will be more likely. Role overload can lead to such symptoms as insomnia, irritability, increased errors, and indecisiveness.
Taken together, occupation and role processes represent a sizable influence on whether an employee experiences high stress levels.
Figure 11.12. Image: Rice University and OpenStax, Organizational Behavior, CC BY-NC-SA 4.0. Color altered from the original.
Personal Influences on Stress
The second major influence on job-related stress can be found in the employees themselves. As such, we will examine three individual-difference factors as they influence stress at work: personal control, Type A personality, and rate of life change.
Personal Control
Personal control represents the extent to which an employee actually has control over factors affecting effective job performance. If an employee is assigned a responsibility for something (landing an airplane, completing a report, meeting a deadline) but is not given an adequate opportunity to perform (because of too many planes, insufficient information, insufficient time), the employee loses personal control over the job and can experience increased stress. Personal control seems to work through the process of employee participation. That is, the more employees are allowed to participate in job-related matters, the more control they feel for project completion. On the other hand, if employees’ opinions, knowledge, and wishes are excluded from organizational operations, the resulting lack of participation can lead not only to increased stress and strain, but also to reduced productivity.
Type A Personality
Research has focused on what is perhaps the single most dangerous personal influence on experienced stress and subsequent physical harm. This characteristic was first introduced by Friedman and Rosenman (1974) and is called Type A personality. Type A and Type B personalities are felt to be relatively stable personal characteristics exhibited by individuals. Type A personality is characterized by impatience, restlessness, aggressiveness, competitiveness, polyphasic activities (having many “irons in the fire” at one time), and being under considerable time pressure. Work activities are particularly important to Type A individuals, and they tend to freely invest long hours on the job to meet pressing (and recurring) deadlines. Type B people, on the other hand, experience fewer pressing deadlines or conflicts, are relatively free of any sense of time urgency or hostility and are generally less competitive on the job.
Type A personality is frequently found in managers. Indeed, one study found that 60 percent of managers were clearly identified as Type A, whereas only 12 percent were clearly identified as Type B (Howard et al., 1976). It has been suggested that Type A personality is most useful in helping someone rise through the ranks of an organization.
The role of Type A personality in producing stress is exemplified by the relationship between this behavior and heart disease. Rosenman and Friedman (1974) studied 3,500 men over an 8 1/2-year period and found Type A individuals to be twice as prone to heart disease, five times as prone to a second heart attack, and twice as prone to fatal heart attacks when compared to Type B individuals. The rapid rise of women in managerial positions suggests that they, too, may be subject to this same problem. Hence, Type A behavior very clearly leads to one of the most severe outcomes of experienced stress. One irony of Type A is that although this behavior is helpful in securing rapid promotion to the top of an organization, it may be detrimental once the individual has arrived. That is, although Type A employees make successful managers (and salespeople), the most successful top executives tend to be Type B. They exhibit patience and a broad concern for the ramifications of decisions.
The key is to know how to shift from Type A behavior to Type B. How does a manager accomplish this? The obvious answer is to slow down and relax. However, many Type A managers refuse to acknowledge either the problem or the need for change, because they feel it may be viewed as a sign of weakness. In these cases, several small steps can be taken, including scheduling specified times every day to exercise, delegating workloads and sharing difficult tasks, and eliminating optional activities from the daily calendar. Some companies have begun experimenting with retreats, where managers are removed from the work environment and engage in group psychotherapy to reduce stress levels.
Rate of Life Change
A third personal influence on experienced stress is the degree to which lives are stable or turbulent. We have seen in the previous discussion how a variety of organizational and personal factors influence the extent to which individuals experience stress on the job.
Although many factors, or stressors, have been identified, their effect on psychological and behavioral outcomes is not always as strong as we might expect. This lack of a direct stressor-outcome relationship suggests the existence of potential moderator variables that buffer the effects of potential stressors on individuals. Recent research has identified two such buffers: the degree of social support the individual receives and the individual’s general degree of what is called hardiness.
Social Support
Social support is the extent to which organization members feel their peers can be trusted, are interested in one another’s welfare, respect one another, and have a genuine positive regard for one another. When social support is present, individuals feel that they are not alone as they face the more prevalent stressors. The feeling that those around you really care about what happens to you and are willing to help blunts the severity of potential stressors and leads to less-painful side effects. For example, family support can serve as a buffer for executives on assignment in a foreign country and can reduce the stress associated with cross-cultural adjustment.
Hardiness
Hardiness represents a collection of personality characteristics that involve one’s ability to perceptually or behaviorally transform negative stressors into positive challenges. These characteristics include a sense of commitment to the importance of what one is doing, an internal locus of control, and a sense of life challenge. In other words, people characterized by hardiness have a clear sense of where they are going and are not easily deterred by hurdles. The pressure of goal frustration does not deter them, because they invest themselves in the situation and push ahead. Simply put, these are people who refuse to give up (Kobasa et al., 1982; Hull et al, 1987).
Degrees of Experienced Stress
In exploring major influences on stress, the intensity with which a person experiences stress is a function of organizational factors and personal factors, moderated by the degree of social support in the work environment and by hardiness. We come now to an examination of major consequences of work-related stress. Here we will attempt to answer the “so what?” question. Why should managers be interested in stress and resulting strain?
In general, workers can experience three intensity levels of stress—no stress, low stress, and high stress. Each leads to unique outcomes related to health, counterproductive behavior, job performance, and burnout as shown in the chart below. Managers need to be concerned about the problems of physical and mental health because of their severe consequences both for the individual and for the organization. Health is often related to performance, and to the extent that health suffers, so too do a variety of performance-related factors.
Figure 11.14 Major Consequences of Work-Related Stress. Image: Rice University and OpenStax, Organizational Behavior, CC BY-NC-SA 4.0. Color altered from the original.
In addition, on-the-job stress can lead to higher levels of turnover and absenteeism, convenient forms of withdrawal for workers. It can also lead to moments of aggression or sabotage. Aggression occurs when individuals feel frustrated and can find no acceptable, legitimate remedies for the frustration. A frustrated employee may react by covert verbal abuse or an intentional slowdown on subsequent work. One common form of aggressive behavior on the job is sabotage – intentionally causing problems such as failures, damage or conflict. Aggression tends to be subdued when employees anticipate that it will be punished, the peer group disapproves, or it has not been reinforced in the past (that is, when aggressive behavior failed to lead to positive outcomes). Thus, it is incumbent upon managers to avoid reinforcing undesired behavior and, at the same time, to provide constructive outlets for frustration. In this regard, some companies have provided official channels for the discharge of aggressive tendencies. For example, many companies have experimented with ombudsmen, whose task it is to be impartial mediators of employee disputes. These procedures or outlets are particularly important for nonunion personnel, who do not have contractual grievance procedures.
A major concern of management is the effects of stress on job performance. The relationship is not as simple as might be supposed. The stress-performance relationship resembles an inverted J-curve, as shown in Figure 11.15. At very low or no-stress levels, individuals maintain their current levels of performance. Under these conditions, individuals are not activated, do not experience any stress-related physical strain, and probably see no reason to change their performance levels. Note that this performance level may be high or low. In any event, an absence of stress probably would not cause any change.
On the other hand, studies indicate that under conditions of low stress, people are activated sufficiently to motivate them to increase performance. For instance, salespeople and many managers perform best when they are experiencing mild anxiety or frustration. Stress in modest amounts, as when a manager has a tough problem to solve, acts as a stimulus for the individual. The toughness of a problem often pushes managers to their performance limits. Similarly, mild stress can also be responsible for creative activities in individuals as they try to solve difficult (stressful) problems.
Figure 11.15 Image: Rice University and OpenStax, Organizational Behavior, CC BY-NC-SA 4.0. Color altered from the original.
Finally, under conditions of high stress, individual performance drops markedly. Here, the severity of the stress consumes attention and energies, and individuals focus considerable effort on attempting to reduce the stress (often employing a variety of counterproductive behaviors as noted below). Little energy is left to devote to job performance, with obvious results.
Stress and Burnout
When job-related stress is prolonged, poor job performance such as that described above often moves into a more critical phase, known as burnout. Burnout is a general feeling of exhaustion that can develop when a person simultaneously experiences too much pressure to perform and too few sources of satisfaction (Jackson et al., 1986).
Candidates for job burnout seem to exhibit similar characteristics. That is, many such individuals are idealistic and self-motivated achievers, often seek unattainable goals, and have few buffers against stress. As a result, these people demand a great deal from themselves, and, because their goals are so high, they often fail to reach them. Because they do not have adequate buffers, stressors affect them rather directly. As a result of experienced stress, burnout victims develop a variety of negative and often hostile attitudes toward the organization and themselves, including fatalism, boredom, discontent, cynicism, and feelings of personal inadequacy. As a result, the person decreases their aspiration levels, loses confidence, and attempts to withdraw from the situation.
Research indicates that burnout is widespread among employees, including managers, researchers, and engineers, that are often hardest to replace by organizations. As a result, many companies offer stress reduction programs.
Stress, Burnout, Trauma, and Structural Violence
Much of the discussion of stress so far refers to personal and interpersonal factors, which does not account for the inextricable links between stress and institutions, systems, and structures that enable and/or enact harm. Structural violence was a term coined by Galtung (1969) to refer to “social injustice” (p. 171), particularly in the context of the negative and disproportionate impacts of some systems and institutions on marginalized communities.
Nagoski and Nagoski (2019) discuss stress and burnout within the context of inequitable systems, such as patriarchy and white supremacy; they offer the following analogy: “White men grow on an open, level field. White women grow on far steeper and rougher terrain because the field wasn’t made for them. Women of color grow not just on a hill, but on a cliff-side over the ocean, battered by wind and waves. None of us chooses the landscape in which we’re planted” (p. 94)
Further, Thompson (2021) proposes institutional trauma as a framework through which we can account for the situated and complex aspects of trauma that can be bound up with patriarchy, colonialism, white supremacy, and other systems of oppression. Overall, causes and responses to stress, burnout, and trauma can be complex and varied. As structural violence can be enacted and reproduced in organizational spaces, it is important to consider this in addressing stress, burnout, and trauma in workplaces.
Developing Emotional Intelligence
The importance of emotional intelligence, as we introduced at the start of this section, is imperative to being successful at work. Figuring out a plan on how we can increase our emotional intelligence skills can also benefit us personally in our relationships with others.
To increase our self-awareness skills, we should spend time thinking about our emotions to understand why we experience a specific emotion. We should look at those things that cause a strong reaction, such as anger to help us understand the underlying reasons for that reaction. By doing this, we can begin to see a pattern within ourselves that helps explain how we behave and how we feel in certain situations. This allows us to handle those situations when they arise.
To increase our self-management skills, we can focus on the positive instead of the negative. Taking deep breaths increases blood flow, which helps us handle difficult situations. Although seemingly childish, counting to ten before reacting can help us manage emotions such as anger. This gives us time to calm down and think about how we will handle the situation. Practicing positive self-talk can help increase our self-management. Self-talk refers to the thoughts we have about ourselves and situations throughout the day. Since we have over 50,000 thoughts per day, getting into the habit of managing those thoughts is important (Willax, 1999). By recognizing the negative thoughts, we can change them for the positive. The following are some examples:
Positive | Negative |
I made a mistake. | I am, or that was, dumb. |
I need some work on xx skills. | I am an idiot. |
It may take a bit more effort to show them what I have to offer. | They will never accept me. |
I need to reprioritize my to do list. | I will never be able to get all of this done. |
Let me see what seminars and training is available. | I just don’t have the knowledge required to do this job. |
Source: Saylor Academy, Human Relations, CC BY-NC-SA 3.0.
Increasing social awareness means to observe others’ actions and to watch people to get a good sense of how they are reacting. We can gain social awareness skills by learning people’s names and making sure we watch body language. Living in the moment can help our interactions with others as well. Practicing listening skills and asking follow-up questions can also help improve our social awareness skills.
Strategies for relationship management might include being open, acknowledging another’s feelings, and showing that you care. Being willing to listen to colleagues and employees and understanding them on a personal level can help enhance relationship management skills. Being willing to accept feedback and grow from that feedback can help people be more comfortable talking with you.
Mentoring
This leads to one often overlooked role of communication in the workplace tied to emotion, mentoring. Mentoring is “the transfer of your [mentor’s] knowledge or professional experience to another person [mentee or protégé] to advance their understanding or achievement” (Hicks & McCracken, 2009, p. 71). The goal of mentoring is to help someone advance through the various hurdles associated with one’s career to help create a culture where emotional intelligence and stress management is valued and part of organizational culture.
Mentoring provides two basic functions for mentees: career and psychosocial (Kram, 1985). Career functions are the ones people most commonly think of when they think about mentoring because career functions are associated with helping the mentee “learn the ropes” in the organization (or a field) to help that person climb the corporate ladder.
Mentors can engage in several different behaviors to help a mentee do this. For example, a mentor can coach the mentee; a mentor can sponsor the mentee’s advancement by placing the mentee on interesting and challenging projects; a mentor can help mentee receive recognition and/or ensuring the mentee is widely visible; and a mentor can provide the mentee certain protections from organizational or field-based politics (Ragins & Kram, 2007). The psychosocial functions, on the other hand, include mentoring behaviors that “build on trust, intimacy, and interpersonal bonds in the relationship and include behaviors that enhance the protégé’s professional and personal growth, identity, self-worth, and self-efficacy” (Ragins & Kram, 2007, p. 5). The goal of psychosocial functions is to help foster a relationship that is built on “acceptance and confirmation and providing counseling, friendship, and role-modeling” for the mentee (Ragins & Kram, 2007, p. 5).
Mentee Outcomes
In a 2007 analysis of 20 years of mentoring research, Thomas Dougherty and George Dreher found a wide range of positive benefits. Mentees experienced positive changes in:
- Career Commitment, Mobility, Opportunity, & Recognition
- Employee Motivation & Job Satisfaction
- Lower Levels of Work Stress and Turnover Intentions
- Number of Promotions
- Organizational Commitment & Socialization
- Performance
- Productivity
- Total Annual Compensation
Mentor Outcomes
Mentors also experience some positive outcomes tied to (Allen, 2007):
- Job Satisfaction
- Lower Burnout Rates & Turnover Intentions
- Number of Promotions
- Organizational Commitment
- Salary
- Subjective Career Success
One theoretical reason for why mentors actually have positive outcomes (especially those related to promotions and salaries) may have to do with the fact that “mentors may be rewarded by organizations because they are recognized as good organizational citizens” (Allen, 2007, p. 135).
Organizational Outcomes
Indeed, many of the outcomes seen for both the mentor and the mentee are also outcomes for the organization itself. For example, organizations benefit from employees who are motivated, satisfied, less likely to leave, and show higher performance and productivity levels. Based on these factors alone, you would think organizations would spend more time formalizing the mentoring process to ensure that all employees receive these kinds of opportunities and advancements within the organization. Furthermore, numerous studies have found a very strong return on investment for organizations who engage in formal mentoring programs, so formalized mentoring programs really do make business sense (Kaye & Scheef, 2000).
Conclusion
In this chapter we have learned about the processes of emotions and their impact on bodies, jobs, and relationships. We discussed stress impactors in the workplace, responses to stress, and the use of emotional intelligence to manage stressful situations. With this knowledge, how will you improve your own emotional intelligence? Become aware of your own body’s response to stress? Name and discuss your emotions? Become a mentor to others facing similar challenges?
Key Takeaways & Summary
Now that you’ve read the chapter, write a summative conclusion with your key takeaways. What information do you want to remember? How does it all tie together, and why does this information matter? You will thank yourself when it’s time for the exam.
Authors & Attribution
The content in this chapter was remixed, adapted and/or authored by Seroka, L. (2025) from:
- Chapter 6: Leader and Follower Behaviors and Perspectives found within Organizational Communication by Sarah Hollingsworth on OSU Library licensed under a CC-BY-NC-SA 4.0 International license
- Chapter 7: Emotions found within Conflict Management: Perceptions for the Canadian Workplace by Laura Westmaas on Pressbooks licensed under a CC-BY-NC-SA 4.0 International license
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